6 Client Email Prompts Built for Solo Founders (Copy-Paste Ready)

VOICE: Direct and warm. Never "I hope this finds you well." MY BUSINESS: Solo [your work] CLIENT: [First name], [their company], [relationship length] SITUATION: The project has grown beyond what we agreed. I need to address the scope change without damaging the relationship. TONE: Professional but not stiff — we have a working relationship. --- Write a scope change email. Structure: 1. One sentence acknowledging the project has evolved — no blame, no drama 2. One specific sentence describing what's changed and what that means for time or cost 3. Two options I'm giving them — continue as-is with an adjustment, or reprioritize 4. One clear ask: which option do they want to go with, and by when 5. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 160 words.

VOICE: Direct and warm. Never "I hope this finds you well." MY BUSINESS: Solo [your work] CLIENT: [First name], [their company], [relationship length] SITUATION: [One sentence — what moved forward this week and what comes next] TONE: [Pick one: casual / professional / somewhere between] --- Write a Monday update email. Structure: 1. One sentence on what moved forward this week 2. One specific thing I need from them — and by when 3. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 120 words.

VOICE: Direct and professional. Firm without being hostile. MY BUSINESS: Solo [your work] CLIENT: [First name], [their company], [relationship length] SITUATION: Invoice [#] for [amount] was due [X days] ago and hasn't been paid. [First / second / third] follow-up. TONE: Professional. This is a business matter, not a personal one. --- Write a late payment follow-up email. Structure: 1. One sentence stating the invoice number, amount, and how many days overdue — factual, not emotional 2. One sentence on what you need and by when 3. If this is the second or third follow-up: one sentence noting the next step if payment isn't received (pause on work, late fee, etc.) 4. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 120 words.

VOICE: Direct and warm. Never "I hope this finds you well." MY BUSINESS: Solo [your work] CLIENT: [First name], [their company], [relationship length] SITUATION: I've delivered [what you delivered]. I need their feedback by [date] to keep the project moving. TONE: [Pick one: casual / professional / somewhere between] --- Write a feedback request email. Structure: 1. One sentence saying what I'm sending them and why their input matters now 2. One sentence on exactly what I need them to review or decide 3. The deadline — stated once, clearly, not apologetically 4. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 120 words.

VOICE: Direct and warm. Never "I hope this finds you well." MY BUSINESS: Solo [your work] CLIENT: [First name], [their company], [relationship length] SITUATION: The project is wrapping up. I want to close cleanly and leave the door open for future work. TONE: [Pick one: casual / professional / somewhere between] --- Write a project close email. Structure: 1. One sentence marking the project as complete — specific, not generic 2. One sentence on what they now have or can do as a result 3. One optional but natural line leaving the door open for future work — not salesy 4. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 130 words.

VOICE: Direct and warm. Never "I hope this finds you well." MY BUSINESS: Solo [your work — e.g. "brand consultant"] CLIENT: [First name], [their company], [relationship length — e.g. "new client, signed last week"] SITUATION: Project just kicked off. Need to set expectations and confirm next steps. TONE: [Pick one: casual / professional / somewhere between] --- Write a kickoff email. Structure: 1. One sentence confirming the project is officially underway 2. Two or three bullet points listing what happens first and by when 3. One thing I need from them to get started (and the deadline) 4. One sentence close — no "best regards," no "looking forward to hearing from you" Length: under 150 words.