Claude, Gemini, ChatGPT

Project Close Email Prompt for Solo Consultants

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Project Close Email Prompt for Solo Consultants
prompt.txt 
                                VOICE: Direct and warm. Never "I hope this finds you well."
MY BUSINESS: Solo [your work]
CLIENT: [First name], [their company], [relationship length]
SITUATION: The project is wrapping up. I want to close cleanly and leave the door open for future work.
TONE: [Pick one: casual / professional / somewhere between]

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Write a project close email.
Structure:
1. One sentence marking the project as complete — specific, not generic
2. One sentence on what they now have or can do as a result
3. One optional but natural line leaving the door open for future work — not salesy
4. One sentence close — no "best regards," no "looking forward to hearing from you"

Length: under 130 words.
Prompt • 109 words

How to use it

  1. Fill in the five bracketed fields, your work type, client name and company, relationship length, and your preferred tone.

  2. Paste the completed prompt into your AI tool.

  3. Check that the "what they now have" line is specific to the actual outcome. not generic.

  4. Keep the future work line in only if it feels natural, the prompt marks it optional for a reason.

  5. Send it the day the project wraps, not a week later.

Frequently asked questions

"We're all done!" closes nothing. "Your brand identity is complete and ready to launch" closes something. Specificity signals professionalism and makes the client feel the weight of what was actually delivered.
Only if it's genuine. If you'd realistically work with this client again, leave it in. If the project was difficult or the fit was off, cut it — a forced "let's do this again" reads worse than no mention at all.
Don't mix the close email with a payment reminder. Send the close email first, then follow with a separate, single-line invoice nudge. Combining the two undercuts the warmth of the close.
Not as written. adding that ask changes the whole tone. Run the prompt as-is, send the close email, then follow up two or three days later with a dedicated testimonial request prompt once the good feeling has settled.
Use the situation field to reflect that honestly, e.g. "project had some bumps but landed in a good place." The AI will calibrate the tone accordingly, keeping the close positive without pretending everything was flawless.

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